We know that diving into a digital asset management (DAM) platform can sometimes feel overwhelming. So we’ve gathered some tips and put this DAM guide together to help make your experience as smooth as soft-serve ice cream.
Uploading Essentials
First things first, let’s talk about uploading content.
⬆️ Bring on the files! You can upload as much as you need, just keep each file under 5GB. Our DAM can store most formats—you can double-check which ones are supported in our How to Upload Content to CrowdRiff article!
💻📱 Your way, every day: Whether you’re team desktop or team mobile, we’ve got you covered. Drag and drop from your computer, or scan a QR code with your phone. It’s all about what works best for you!
🏷️ Tag it (or not)! Keyword tags can help you organize your content exactly how you want for easy searchability. But you can always use auto-tagging to get the job done!
🗂️ Organize with albums: Create albums for events, campaigns, or anything that makes sense to your workflow. (Dive deeper into albums and folders here: Albums and Folders)
📅 Set some boundaries: Add expiration dates and usage restrictions when you upload. Trust us, future you will thank you!
✏️ Made a typo? No sweat! You can easily edit metadata and keywords after uploading. Just head to “My Uploads” and make your tweaks.
⬇️ Need to download a photo? Just click the download icon or “More actions (…)” and “Download.” Done!
Organization Hacks for a Cleaner Library
Keeping your assets organized is crucial for quick retrieval. Here are some simple hacks:
📝 Consistent naming conventions: Establish a clear naming system for your files. This makes searching and filtering a breeze. Think about including the date, event, or photographer in your file names.
🗂️ Folder first, then albums: Start by creating broad folders (e.g., “Events,” “Campaigns,” “Locations”). Then, create specific albums within those folders. This keeps things logically structured.
📅 Regular album audits: Take a few minutes each month to review your albums and delete outdated or redundant assets. This keeps your library lean and efficient.
⚠️ Use expiry dates and restrictions: If you have time-limited content or content with specific usage rights, use expiry dates and restrictions. This will keep you compliant and save you from having to check usage rights later.
🔎 Leverage the search function: Don’t forget about CrowdRiff’s powerful search! Use image details, keywords, authors, and dates to quickly find the assets you need.
Metadata Mastery
Metadata is the backbone of a searchable DAM. Here’s how to make it work for you:
✨ Metadata templates: If you find yourself repeatedly adding the same metadata, create templates to streamline the process.
🔄 Edit metadata regularly: Don’t be afraid to go back and edit metadata. As your needs evolve, so should your metadata.
🔑 Keywords are key: The more relevant keywords you add, the easier it is to find your assets. Think about synonyms and related terms.
Quick Reminders!
- Support is here: If you ever get stuck or have questions, reach out to support@crowdriff.com. We’re always ready to help.
- Experiment and adapt: Find the organization system that works best for your workflow. Don’t be afraid to experiment and adapt as your needs evolve.
By implementing these simple tips, you can take your CrowdRiff DAM to the next level. Happy organizing!
